Digital signature tools for structured workflows, signer controls, authentication, and completed agreement records. Digital signature tools for structured workflows, signer controls, authentication, and completed agreement records.

How it works

Move an agreement from draft to record

Prepare the document, add the required fields, assign each recipient, send the request, monitor progress, collect signatures, and retain the completed agreement record.
Discuss your workflow
  • Clear signer sequences
  • Configurable access checks
  • Connected completion records

Four steps to a complete agreement

Each stage has a defined purpose, from document preparation through signer actions and final record keeping.
1

Prepare the document

Upload the document or prepare its contents in the workspace, then review the version that will be sent. Add signature fields, dates, initials, text areas, or other required inputs. Check that every field belongs to the right person and that the document says what it needs to say before the request enters the signing sequence.

Start from an existing file or create the agreement structure before assigning any recipients.
2

Assign recipients and fields

Add the people who must review or sign, then set the order that matches the agreement. Each recipient receives only the actions assigned to them, while the sequence controls when later steps become available. This removes guesswork for external signers and gives internal teams a consistent process to inspect before sending.
Assign each field to a recipient and define who acts first, next, and last.
3

Send and monitor requests

Send the signing request once the document, recipients, and access settings are ready. Track opened, pending, completed, and held actions from the workflow view. Reminders can keep unfinished requests visible, while status information shows where attention belongs without requiring a separate chain of follow-up messages.

Send the request, follow its status, and keep outstanding actions visible to the right team.
4

Complete and archive

When all required actions are complete, the finished agreement can be stored with the information that explains its path through the process. Retain the final document alongside relevant signer and activity details, subject to your organisation’s retention rules. The record remains easier to retrieve, review, and hand over when its context stays attached.
Collect the final signatures, then retain the agreement with useful activity context for later review.

One process from document to record

The process is straightforward: prepare the agreement, control who acts, follow progress, and retain a record that still makes sense later.

Define the signing sequence

A request should not depend on everyone knowing what happens next. Define signer order, assign each person’s fields, and set the actions that must occur before the next stage opens. The workflow then reflects the agreement’s real sequence instead of leaving recipients to interpret an informal instruction.

A signing process with fewer gaps fewer gaps

A signing request should not disappear into email after it is sent. Eonxeoglaenyalga keeps preparation, signer order, authentication, progress, reminders, and completed records connected so internal teams and external recipients can follow the same process. Use the workflow on desktop or mobile, apply the controls relevant to each agreement, and retain the final record with enough context for later review. The system supports the work; your organisation remains responsible for document content, permissions, retention, and applicable requirements.

Team reviewing a digital signing workflow
Team reviewing a digital signing workflow

Work across devices

Create or review requests on desktop, then let external signers complete their assigned actions on a suitable mobile device. The interface keeps the required fields and next steps visible without forcing every participant into the same working setup.

See current progress

The process shows what has happened and what remains open. Teams can inspect signer progress, pending fields, reminders, and completion events without switching between unrelated conversations or asking one person to reconstruct the latest status.

Keep signing clear

Give signers a direct, understandable path through the document. Assigned fields, recipient order, and authentication steps remain connected to the request, reducing ambiguity for people who do not use the platform every day.

Protect the record

Completed agreements remain associated with their process history and access settings. That structure supports later review and handover while leaving organisations responsible for their own retention, permissions, and compliance decisions. 

Workflow stages: 
4 connected steps
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Put the process into practice

See where each agreement step belongs

Walk through the workflow with a clear view of preparation, signer actions, authentication, reminders, completion, and record retention.
Discuss your workflow Review features
  • 4+ Workflow stages to review
  • 6+ Core control areas
  • 15min Minutes for initial review
Talk with our team about your documents, signer rules, access checks, and record requirements.
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